Careers

• Administration Manager

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  Administration Manager (1 position available)
  (Position #req2353)
  $56,700 to $75,590

  This position will help support the Director of the Center for Behavioral Health and Justice. This center supports numerous grants and is composed of forty-five employees and is a grant funded role. The Director requires assistance with numerous upper-level administrative tasks and operational processes.

  Essential Functions:

  • Assist the Director of Operations with developing policies, procedures, and business processes that improve the overall operational process within the unit. Recommend and assist with implementing new business methods especially those that take advantage of technological advances to streamline personnel functions. Review and approve all timesheets.

  • Assist with problem-solving for higher-level issues, as delegated by the Director, to adhere to the University policies and procedures for HR and finance. Resolve issues relating to personnel. Support personnel activities and paperwork processing for the Center including onboarding, and offboarding.

  • Assist center with the interpretation of HR and finance. Serve as a resource for and liaison to other University units to interpret policy, resolve disputes, and maintain professional relationships among units and departments.

  • Manage and coordinate all purchase requisitions and payments to external vendors and train on University policy and procedures for maintaining fiscal compliance within the unit. Serve as P-Card Coordinator. Processes all honorariums, stipends, amendments, and addendums across all projects and Personal Services Contracts. Review and approve all travel requests. Collect, prepare, and process supply and equipment orders

  • Manage grant end date process by ensuring that end date and other notifications are provided to the research community on a timely basis.

  • Oversee details for CBHJ-related events in tandem with the General Operations Program Assistant including luncheons, meetings, workshops, and events including budgeting, invoices, ordering, parking arrangements, and travel arrangements for guests, etc.

  • Perform other related duties as assigned.

  Qualifications

  • Education:  Bachelor's degree in Business, Higher Education Administration/Management, Human Resources, or a related field from an accredited college or university.

  • Experience: Intermediate (3 to 4 years job-related experience). Experience in Human Resources and budgeting. Advanced working knowledge of University Policies and Procedures is preferred.

  • Knowledge, Skills and Abilities:

    • Understanding of organizational structure, mission, and objectives. Able to build extensive knowledge of university academic and non-academic policies and procedures, as well as collective bargaining agreements. Looks for ways to improve processes and quality while maintaining compliance.

    • Demonstrated ability to work effectively with a diverse range of stakeholders to oversee personnel operations and workflow. Collaborates effectively with colleagues to gain full understanding of each project and desired outcome. Able to produce high-quality and consistent results with the assistance of team members. Provides support to teammates when tackling complex projects.

    • Ability to identify, intervene, and resolve complex and unusual personnel problems or discrepancies. Able to analyze, review, and verify the accuracy of data and information. Able to work collaboratively with others to resolve and correct issues. Performs work tasks with diplomacy and close attention to detail.

    • Ability to manage multiple projects, develop and implement realistic and strategic action plans, meet strict deadlines, and use good judgment. Ability to cope effectively with a fast-paced environment, in which changes and delays are common.

    • Ability to exercise a high degree of initiative and sound judgment in decision-making to achieve college goals and objectives.

    • Strong level of ethics and professionalism. Ability to maintain strict confidentiality of sensitive information and situations.

    • Maintains neutrality and listens actively to stakeholders. Uses positive influence to guide others through change to achieve results that are in the best interest of the university.

    • Excellent written and oral communication skills. High proficiency in editing documents for accuracy, grammar, spelling, and context. Able to summarize and present complex information effectively in professionally prepared documents or presentations.

    • Proficient in the use of Microsoft productivity software including, but not limited to, Microsoft Word, Microsoft Excel, and Microsoft PowerPoint. Experience with the University's Banner software system for finance and HR.

• Research Assistant/Project Coordinator

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  Research Assistant/Project Coordinator (1 position available)
  (Position #req2370br /> $55,000 - $70,000

  The Center for Behavioral Health and Justice (CBHJ) is seeking a Project Coordinator to support its new training initiative. The Project Coordinator will work closely with external partners and CBHJ team members and directors to ensure successful training and development of team members. The ideal candidate thrives in a dynamic environment, enjoys navigating systems, and is a natural at building relationships. Knowledge of criminal/legal and behavioral health systems and a passion for programming that supports justice-involved individuals is preferred.

  Essential Functions:

  • Serve as primary liaison with state and county partners and maintain positive collaborative relationships among all involved partners and systems including law enforcement, jails, courts, dispatch, community mental health, emergency medical services, behavioral health providers, etc.

  • Implement timely and ongoing access to essential training and tools to support the work of the CBHJ including behavioral health and criminal legal fundamentals, technical assistance, evaluation design, process mapping, and data collection methods.

  • Apply critical thinking in completing tasks such as needs assessments, identifying appropriate programs and interventions, and developing implementation plans.

  • Work with partners and the CBHJ team to establish formal meeting schedule, determine attendees, and revise as needed; facilitate meetings, using innovative techniques for maximum participation.

  • Work closely with Project Manager and other Project Coordinators to ensure efficiency in performing duties and fidelity of processes and practices.

  • Coordinate and balance goals and objectives of project with needs, abilities, and priorities of community partners and the CBHJ.

  • Work with PI, Directors, Data Teams, and Project Manager to report finding to community partners and assist in interpreting data and determining next steps.

  • Provide support in writing reports and manuscripts, developing presentations, and creating other materials as needed.

  • Must have transportation for meetings in communities across the state.

  • Perform other related duties as assigned.

  Qualifications

  • Education: Bachelor’s degree or equivalent experience or Master of Social Work or related master’s degree in related field including Public Health or Criminal Justice preferred.p>

  • Experience: Experience working in behavioral health and/or criminal/legal systems preferred.

  • Knowledge, Skills and Abilities:

    • Experience interfacing with project partners including courts, behavioral health, substance use, criminal/legal, jails, probation/parole, and/or law enforcement agencies.

    • Experience implementing new programs or interventions preferred.

    • Excellent oral and written communication, problem-solving, and inter-personal skills.

    • Ability to conceptualize and map processes within a system or agency to illustrate the flow of information or services and identify data collection points.

    • Self-motivated; ability to work remotely and independently.

    • Proficiency with Excel, Word, Outlook, PowerPoint, Teams, Zoom, and OneDrive.

Visit the WSU talent page to see more employment opportunities at the School of Social Work and across the university.